Relocating Remote Employees

In today’s rapidly evolving work landscape, remote work has become increasingly prevalent. The flexibility it offers has empowered employees to work from the comfort of their homes or even from different corners of the world. As enticing as it may seem to pack up and move to a new city or state while continuing your remote job, it’s vital for remote employees to remember that such a decision comes with significant responsibilities. One of the most crucial aspects is communicating the move to your employer. 

In this blog post, we’ll delve into why it is important for a remote employee to tell their employer if they relocate to a new city or state.

Legal and Tax Compliance

When an employee moves to a different location, they are subject to the tax laws and regulations of that particular area. Failure to inform the employer about the move may lead to incorrect tax withholdings, exposing both the employee and the company to potential legal consequences. By communicating the relocation promptly, the employer can make necessary adjustments to ensure compliance with local tax laws, avoiding any unnecessary headaches for both parties.

Adhering to Employment Laws and Regulations

Each state or city may have its own set of employment laws and regulations, which can impact various aspects of an employee’s work arrangement, including minimum wage, overtime rules, and paid leave. By notifying the employer about the move, the company can ensure that they are in compliance with the applicable laws and continue to provide a fair and legally compliant work environment.

Benefits and Insurance Coverage

Employee benefits, such as health insurance and retirement plans, may differ based on location. A move to a new city or state could potentially affect the eligibility and coverage of these benefits. By keeping the employer informed, the employee can ensure that their benefits remain intact or be updated to suit the new location, avoiding any disruptions in coverage or unexpected expenses.

Remote Work Agreements

When an employee is hired for remote work, there may be specific agreements in place regarding the location from which they are allowed to work. Not all companies allow their remote employees to work from any location, primarily due to legal, tax, or security considerations. By communicating the move, the employee can ensure that they are not unintentionally violating any contractual agreements or company policies.

Effective Communication and Collaboration

Transparent and open communication is the cornerstone of successful remote work arrangements. When an employee relocates, time zone differences and potential in-person meetings need to be taken into account to ensure smooth communication and collaboration. By informing the employer about the new location, the employee can work together with the company to establish a suitable schedule and collaboration process.

Performance and Productivity

Relocating to a new city or state can bring about changes in an employee’s personal and work environment. Factors such as a different work setup, new daily routines, or even adjusting to a new time zone can potentially impact performance and productivity. By keeping the employer informed, the company can provide necessary support and resources to help the employee adapt to the changes.

Company Registrations and Compliance:

Some companies are required to register or obtain permits to operate in certain states. If an employee’s relocation triggers such requirements, the company needs to be aware and take appropriate actions to comply with the relevant regulations.


In the age of remote work, transparency and communication are paramount. As a remote employee, it is your responsibility to inform your employer about any changes that may affect your work arrangement.

Relocating to a new city or state has significant implications for both you and your employer, including legal and tax compliance, adherence to employment regulations, and the continuity of benefits and insurance coverage. By promptly communicating your relocation, you foster a sense of trust, ensure compliance with relevant laws, and maintain a productive and successful remote work partnership with your employer. Remember, the key to a successful remote work experience lies in the power of communication.